COI Information
In an effort to streamline the annual renewal process and to register new vendors we have created this site.
It is our policy to work only with companies who are properly insured. All contractors / vendors providing services must submit the following items:
- Annually: A Certificate of Insurance (COI).
- Annually: W-9 Taxpayer ID Form.
- Annually: Workers Compensation Certificate
- Sole Proprietors - will need to go on line to receive exemption certificate to be submitted in order to receive payment, start here: https://www.wcb.ny.gov/icexempt/
- Indemnity Agreement – There is a NEW form for 2023. You must complete and return the document with an original signature.
To access sample documents click on the Trade Description that best describes your business.
Please ask your broker to e-mail a complete copy of General Liability Policy to: [email protected]
The best way to manage your account is to sign up for Vendor Cafe. You will never lose an invoice again! Upload invoices, track payment status, and COI forms in one screen. To sign up e-mail: [email protected]
| Trade Name | Description |
|---|---|
| Administrative | Includes office supplies and printing |
| Appliances | Related parts, repairs, and new equipment INS is for Delivery or Repair Techs |
| Architect & Engineer | |
| Bathtub Reglazing | |
| Boiler | Boiler Vendors (installation) |
| Cabinetry | New installations and repairs |
| Carpentry and Framing | Drywall Installation and carpentry |
| Cleaning | Cleaning Contractors |
| Communications | Radios, Cell service |
| Compactor | |
| Concrete & Site Work | Concrete Sidewalks and Major sitework |
| Counter Top | Counter tops - marble |
| Demolition | Demolition and Waste Removal contractors |
| Doors - Locksmith & Garage | Keys, cylinders, door replacement |
| Electrical | Electrical contracting |
| Electrical Supply | INS is for delivery |
| Elevator | |
| Environmental | Abatement - lead paint and asbestos |
| Environmental Testing | Testing Monitoring - lead paint and asbestos (No Abatement) |
| Equipment Rental | |
| Exterminator | |
| Floor Maintenance | Installations and replacements |
| Garbage Bags | INS is for delivery |
| General Contracting | |
| Glazing | Vendors and Contractors |
| HVAC | Non boiler related HVAC work |
| IT | Hardware vendors, service contracts |
| Landscaping | |
| Legal Services | |
| Life Safety | Fire Extinguishers, Fire Alarm Panel Contracts, standpipe testing |
| Mover | Moving Company Hired to move anything into a building |
| Other | If your trade does not fit this list use this option |
| Painting and Ceramic | Painting, Insulation installers, and or ceramic installation repair |
| Plumbing | Plumbing work done by contractors |
| Plumbing Supply | |
| Professional Fees | Accounting, Surveys, etc |
| Refinisher | Marble and Metal polishing |
| Roofing & Pointing | Roof, Pointing and Masonry services, also Roof Tank |
| Security | Security Related and Access Control, garage door service |
| Signage | |
| Snow Removal | |
| Steel | Trade |
| Sundries | COI for delivery on site only |
| Window Installer | |
| Wood Floors | Floor Scraping and wood floor installation and repairs |